Dear Colleagues, ECT Faculty and Staff
Greetings to all of you who are on duty or on leave for the rest of the Spring Break.
As I have mentioned in our last face-to-face two consecutive meetings (First with Faculty, then with staff) you will be updated on a regular basis by emails sent from (Office Of The President – OTP) to All Faculty& Staff (like this current email) or to the concerned faculty/staff members. Such OTP updates will be brief and to the point. In case of any contradiction in information or instructions, please note that the newer update prevails, based on information and instructions received by the OTP from MOE and pertinent authorities.
It is critical that we take all necessary measures and be prepared to continue our operations efficiently and effectively, while responding to the unique demands in the upcoming weeks for our students, employees, and the community at large.
As of today, I am pleased to share with you the following updates. Even though most of them are related to Faculty, it is important that all staff is aware of the type of operation and expected tasks starting next week:
- Documents prepared: The preparation of the documentation for the use and for the follow up on the ECT e-learning and LMS system is progressing very well. Please find attached for your information the first version of the (Lecturer_Manual_DistanceLearning_Ver1.2_20200316.pdf), in addition to the background image to be used by all instructors (Distance Learning Hub-01.png). Important Note: the lectures are all automatically recorded, and once you start the meeting it will start the recording on the cloud. So please prepare yourself before starting the meeting. Also, consider disabling auto start of video for lecturer and students (check Page number 5 – Figure number 3 in the attached Lecturer Manual. For any comments on the attached lecturer manual, please send an email directly to Mr. Bahaa ([email protected]).
- Start the delivery of e-learning courses on Sunday 22 March 2020: Also find attached the file for Courses Timetable of next Sunday 22 March 2020 (CoursesTimetable_Spring2020_03-16.pdf). Special attention must be given to the highlighted section in the first page of the Courses Timetable attachment, which includes the first 17 courses scheduled to be delivered through the e-learning system in the period 9:30 am-2:00 pm on Sunday 22 March 2020. All instructors will deliver their classes from their offices in the ECT using the Headphones and Cameras they have been provided from the ECT, and which have been utilized in the practice and video conferencing sessions held during last week. Please keep practicing and improving your skills on the (ZOOM/Moodle) system. You are expected to be ready to deliver your lectures effectively as per the attached schedule.
- Heads of Department (HoD’s) follow up Template: A Template is being developed for the use of the Heads of Department (HoD’s) for proper documentation, quality control, and continuous improvement. Main data to be filled in the template will include: Instructor connecting time, end time, number of registered students, number of students attended online. All the numbers are available by the system ZOOM/Moodle for the HoD’s to use in preparation of the follow up template. The Template will be sent to all HoD’s in a future email with proper instructions.
- Non Faculty Staff: After we have provided all Faculty and Instructors with proper equipment (Camera, and Headphone for each) in addition to a ZOOM account, most of ECT non-faculty staff will be provided on Sunday with the same for their own use, and to be ready for any future distant operations contingency in a video conferencing mode if needed.
ECT leadership and the on-duty team are meeting continuously to assess and appropriately respond to new developments as they evolve, and to adjust our operations to maintain continuity of effective operation, in accordance with the guidance from government and public health authorities in the UAE.
I look forward to a successful e-learning distance operation staring next Sunday 22 March 2020, and stay tuned for future OTP Updates.
Professor Abdul Rahim Sabouni
President & CEO
Note: 3 Attachments: